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MDCVSA Travel Policy for Teams traveling to National Events

MDCVSA Team Travel Subsidy Policy (amended 8/28/2013)

MDCVSA Team Travel Subsidy Policy

 In order to encourage MDCVSA teams to represent the Association at national events, the Association offers a travel subsidy in accordance with the policy laid out below. 

  •  This funding is intended to offset team travel costs to attend these out of state events.
  • In instances where a USASA Cup tournament is held in the MDCVSA region (i.e. Virginia and the District of Columbia), this policy will not be available to teams. 

 To be eligible for the travel subsidy, a MDCVSA affiliated team competing in an USASA Cup event (Veterans Cup, Coed Cup, and the national level of the National Cup) must have:

  •  A roster of at least 75% MDCVSA affiliated players (guests are not part of this tally)
  • The team rep must contact the State Association within 3 weeks of the tournament requesting the subsidy
  •  Teams meeting the 75% requirement will receive the full subsidy amount determined during the annual budget process. For 2016-17 this amount is $500.
  •  For those teams who meet at least 50% but not 75% of the MDCVSA roster registration, they may receive a proportional subsidy (that is the amount equal to the percentage of MDCVSA players on their roster) from whatever funds are left over after payment to those teams meeting the 75% threshold. 

 

Team requests should be sent to the MDCVSA State Administrator via email at:

  • ·         Include the name of the person to whom the check should be made out to and the address to which the check should be sent. 
  • ·         Upon verification of attendance and participation at the tournament event, the MDCVSA Treasurer will send a check to the individual specified in the request. 
  • ·         The MDCVSA will advertise this policy on the MDCVSA website. 

 

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